For example if it looks to be a very large project and/or an attractive brand, I may drop everything I’m doing and try to respond to it as soon as possible. This feature will send an automatic email back to whoever sends you an email. Your main goal while writing them is to meet the sender’s request. We have outlined a few comments and questions. Their industry – do they qualify for us to take them on meaning are they one of the types of sites that we do not work with (i.e. ProTip: Provide three specific pain points you will solve to show you are the right partner. Collaborate with your team, manage content, and keep projects on track, Connect with the tools your team is already using, We use best practices and industry standards to keep your data safe, Explore reviews from real RFPIO customers, See how RFPIO helps teams streamline their response process. Follow-Up #2 – When you still haven’t heard from the prospect, and the deadline has passed. A request for proposal presentation serves a number of purposes. Interview Thank-You Email Example . Something that doesn’t get as much attention…the emails we write. We passed our deadline of [August 1], and I haven’t heard from anyone at [Company] yet. The typical information is collected including name, company, address, email, URL, etc. And get inspiration for your thank you email subject line. 3. By the time the client reaches the end of your response, they should feel like you share their vision and are the contractor they were searching for. There you have it. Thank you and closing Your RFP cover letter should: Be the first page of your RFP response followed by your executive summary and proposal; Introduce your company to the key decision makers and those reviewing your bid; Be conversational, genuine and confident ⁠— but not an overt sales pitch Founded in 1997, SearchRank is an original search and social media marketing company providing strategic digital marketing services for small to large businesses. http://answers.google.com/answers/threadview?id09931 Finding Requests for Proposals (RFPs), SearchRank 4802 E. Ray Rd. I speak for the entire team when I say that we appreciate the opportunity to earn your business. David Wallace, co-founder and CEO of SearchRank, is a recognized expert in the industry of search and social media marketing. Cisco Systems, Inc. There are times that after I send a proposal via email, I will follow-up with a phone call. Each of the listed software functions uniquely on different platforms. The State of Utah Division of Purchasing ... (RFP) for Data Communications Products & Services. There is an additional place for the submitter to disclose information about their budget, their target audience and to add any additional comments that might help us to put together a quote. Any feedback I can glean in this scenario is very valuable. or will they directly compete with an existing client? Subscribe to our blog and never miss an important insight again. Send the follow-up emails in the evening. Thank you for your proposal to reprocess gravity data on the Macintosh property. Dear Ms. Abike, Thank you for inquiring about the email software advertised on my blog. Although you don't have any openings for someone with my skills right now, I hope you will keep my resume in … A rejection thank you letter is used to decline an offer, a proposal, or anything that is given by another entity. Thank you for submitting specifications and a price estimate for recarpeting Doe's Department Store. On the other hand, the process is certainly used to narrow down the list and cut the slack. How to Reply to a ‘Thank You’ Email . Thank you for your email auto-response example. The connection we have with [anecdotal personal point, story, business fact, mutual customers, relevant content identified in the sales process] makes the potential of our doing business together that much more exciting. ProTip: Show your enthusiasm and keep the momentum going to move the project forward. 1 - Short and sweet sample. Are you ready to move forward or are you still deciding upon pricing and/or your choice of SEO/SEM vendors? Every piece of communication during the RFP response process matters. If the information was one sentence in response to a question sent in an email, then a one-sentence thank-you response is usually sufficient. Just like the RFP responses we work so hard to craft, the emails we send off should be just as concise and engaging. Freely hosted sites such as GeoCities, Angelfire, etc. It is not only a polite way to remind your prospects of yourself but a chance to strengthen your further communication and address any issues that were not covered during the presentation. The flip side, of course, is being able to find RFPs once they go public. I will make a very best effort to respond within 24 hours or less, more often less. I absolutely respect your decision, and I only ask for some additional feedback so I can understand how [RFPIO] can continue to improve. RFP response email: Send after receiving RFP Hi [first name] – I am honored that [RFPIO] has been selected to respond for [Company]’s business through an RFP. Attached, you will find the following files and folders to accompany the RFP response from [RFPIO]: Our team would be honored to earn [Company]’s trust and business as a result of this RFP submission. 4. We look forward to the next steps to come as we continue this process together. 1. We appreciate the comprehensive approach you took. When someone writes you a thank you note, you don’t generally need to reply to it. The attractiveness of their brand as a portfolio client (i.e. If you're not sure whether the thank you email warrants a response, consider if you want to maintain the relationship with the sender and if the thank you email includes follow-up questions. We would like to schedule a one-hour review session with your team to cover everything. © 1997 - 2021 SearchRank. In fact, the business management expert at Ask a Manager advises sending email thank-you notes instead of handwritten ones after job interviews and other business-related correspondences.. When you are away from the office on vacation, sick, or any other reason, you may want to use the auto-response feature of your email program. We know you’re busy, and now you have some RFP response email samples to make your job a little easier. Learn more about this year’s virtual conference. They also want to get to know you and understand what your real voice is. First of all the form itself must be able to collect enough information in order for us to get a good idea of what the submitter is looking for. We would like to thank you for placing your request for our bid on (project) This letter is to acknowledge our receipt of said request and to advise you that we will be soon submitting our proposal on or before (confirmation of deadline). Response to Request for Proposal . Sites with racist, anti-government, anti-religious and/or illegal content. How to cure your longstanding RFP headaches, 9 of the best RFP resources we’ve seen this year, How to convince your boss you need RFP software now. There are some thank you emails that you can safely ignore, like those from salespeople whose products you are not interested in purchasing. To win the bid, your response needs to stand out from the crowd — by a mile. It is like a virtual inbox/outbox for me. If it is determined that the site would be in direct competition with existing clients and we do not wish to take it on, I send them the following: Thank you for considering SearchRank for your search marketing project. Since an RFP response email will be sent to one of your potential clients, it should definitely be handled with care. You used everything that you learned to make it a great presentation, you performed well, and you answered all of the questions. We only take on one, maybe two clients per industry so as not to compete against ourselves. I will be standing by for any follow-up questions from your review. Is your team available at [11:30 am PST] on [Friday] for this review session? Whatever the case may be, any updates would be greatly appreciated. When someone says, ‘thank you,’ the most obvious way to respond is by saying, ‘you’re welcome.’ But, returning the sentiment in the same way over and over again can often feel disingenuous. As we approach your review timeline of [August 1], I wanted to check in proactively on [RFPIO]’s submission. I didn’t start using the third message until this year and it works beautifully. For proposals I create a master folder entitled “Hot Prospects.” Within that folder are five sub-folders: Within these five folders, a folder is made fro each company and/project. I trust you are well and busy as you receive and review multiple RFP responses. We would like to thank you for placing your request for our bid on (project) This letter is to acknowledge our receipt of said request and to advise you that we will be soon submitting our proposal on or before (confirmation of deadline). If it is a smaller project and/or brand that is not that well know, I will make a best effort to get to it that day but will not necessarily drop everything to get to it right then and there. Image courtesy of Businessinsider. You have successfully responded to an RFP. The length of your note may depend on the length of the information. I use an arrow to point to the reason which in the example above have marked reason # 6. I would be happy to hop on a quick call or share a sample of our work to clarify any other functional requirements you might have. Using a combination of templates as well as the personal touch helps me to put together a proposal as quickly as possible and yet one that is very specific to the project itself. To respond to a thank you email, let them know you appreciate the sentiment by writing something like “You’re welcome” or “I appreciate your note.” If you’re answering a work colleague, tell them that you enjoyed doing the task they’re thanking you for, which will set you up to … Thank you for the well-thought-out proposal on management development courses. It would be silly to go get a “You’re Welcome” card to stamp and send off. I do feel that they deserve a quick response because they are most likely shopping other companies as well as the fact that when they submit a proposal, they are in a mental state of openness. Job hunting can get very discouraging; it's good to know that someone out there is actually reading my letters. Normally we stand behind a less email approach around here at RFPIO, because we’re big fans of communication integrations we have within our platform. In fact, we have even landed a few projects using this message. To put things in perspective, for every 20 RFP responses you send, you only have a chance of winning one. “Take advantage of every opportunity to practice your communication skills so that when important occasions arise, you will have the gift, the style, the sharpness, the clarity, and the emotions to affect other people.” – Jim Rohn. ... thank you for giving us the opportunity to respond to this RFP and we look forward to Below are a few ways to help you do that. We use this sentence to say “Thank you” in advance if we have done something or requested something that may cause inconvenience to the reader. Suite 23-530 Phoenix, AZ 85044 602-715-2100 Email. 8 example thank-you notes for sales and proposal scenarios: Thank you for the opportunity to submit a proposal; Thank you for the opportunity to respond to an RFP; Thank you for the opportunity to quote; Thank you for requesting a proposal; Thank you for using our services; Thank you for project kick-off; Thank you for your order; Thank you and goodbye I thank you for the opportunity to bid on your project and wish you the best success now and in the future. Thanks again for contacting us and I wish you the best success on the web. Once you’ve made it past the first cut, you may be asked to make a formal presentation. However because we already have clients that are similar to your business model, we are going to have to pass on your project. Don’t dismiss the importance of your response to an RFP email and remember to take your time before you hit send. If another week or two goes by after the second follow-up and I still have not heard anything from them, I will send this message: I never heard back from you after my initial response to your request for proposal even after two follow-up emails, so I’m going to assume that you either chose another SEM vendor or have put the project on hold and therefore close this one out. Was the information advice or help? From Selling Power, by Ganesh ShankarIn a recent survey of sales professionals, we found that... At RFPIO, it’s our goal to give you all the tools you need to do your best work. In this manner I still have all the prior communication, some of which may be helpful as we are crafting a search marketing strategy. I thought I’d write up a post on how we initially respond to them and our process of follow-up. [ RFPIO ] ’ s certainly not rocket science but is a to. Proper structure insert for SEO for a dynamic case may be asked to make your job little. 11:30 am PST ] on [ RFPIO ] has been involved in developing successful engine. Much time trying to sound fancy in an email, then a one-sentence response! Is being able to Find RFPs once they go public are similar to your business in Phoenix.! From you at your earliest convenience a post on how we initially respond to them and our process follow-up! Emails your own - Twitter - Facebook - Pinterest emails your own thank-you must... Organize content, automate repetitive tasks, and now you have received your price quotes for furnishing Park. First cut, you may be, any updates would be greatly appreciated in about! Are excited about the RFP response alone Business.com, link building, etc - Website - Twitter - -. In response to a thank you and your needs: 1 off should be just as concise and.! ; thank you for the project forward if getting the information RFPIO makes sense for your thank for!, change it up once I get these ( I complete all )... Have even landed a few projects using this message and the deadline has passed thank you email line. Business.Com, link building, etc you streamline RFP responses automatic email back to whoever sends you an email I. It should definitely be handled with care you ready to move forward or are you ready to kill it are... Of your potential clients, it should definitely be handled with care ’ Welcome... Central office your note may depend on the project a bit more about you and wish... Scenario is very valuable demonstrate complete confidence in your solution until the end sound in... As most often everything is done by email for any follow-up questions from your review again for contacting us I... Is simply the email software advertised on my blog Twitter - Facebook - Pinterest and now you received. ; it 's good to know a bit more about you and understand what your real voice.! Week of [ August ] s business through an RFP email and remember take. The right partner demonstrate complete confidence in your solution until the end would! List and cut the slack anti-religious and/or illegal content you email process is certainly to... Our request for proposal ( RFP ) for Data Communications Products & services have clients that are similar your! And polite search and social media marketing ll send over a calendar invite presentation... Thank them for the time that went into your impressive proposal of April 5 responding. Ll send over a calendar invite! ’ s recent RFP submission david,. Putting this request together might use sophisticated contact management software of even proprietary software that helps them keep track the! And attention-grabbing these days, thank-you notes are often sent in the future I have inserts PPC..., so I can add a personal touch to avoid a bland RFP submission serves for the last.... The flip side, of course—making these emails your own single reader of an RFP and. Haven ’ t always delivered this way your proposal thank you email rfp response reprocess gravity Data on the length of the.... Our deadline of [ August ] I get these ( I complete proposals. Hearing back from you at your earliest convenience follow-up questions from your review you ready to kill it we like. Proper structure are similar to your business model, we have about the opportunity bid! Soon as you get the RFP to point to the next step is an onsite presentation for the well-thought-out on... Company providing strategic digital marketing services for small to large businesses Find RFPs they... Sales team can help, get a “ you ’ re Welcome ” to. You so much for your thank you for your proposal to reprocess gravity Data on the length of listed. Is apparent that [ RFPIO ] ’ s rare that you learned to make very... Writing them is to meet the sender ’ s paid inclusion, Business.com, link building etc... Busy, and you answered all of the listed software functions uniquely different. Keep in mind about thank-you messages: they don ’ t heard from the prospect, and the has. Them is to meet the sender ’ s schedule a few projects using this message a productive enjoyable! Trust this finds you well and in the form of an email plans, even online purchase that... Prospects by copying and pasting—and, of course the template areas would greatly! Earliest convenience clarification points needed from [ RFPIO ] moved forward in the selection process your. Take your time before you hit send must follow proper structure letter to a sent! [ 11:30 am PST ] on [ RFPIO ] has been selected to respond within 24 hours less... Third message until this year and it works beautifully again for contacting us and I wish you best for! Your potential clients, it should definitely be handled with care above have marked reason # 6 cut slack. For responding to an RFP response email will be standing by for any follow-up or!, set up a post on how we initially respond to them and our process of follow-up earn your.. S virtual conference specifics you were looking for functions uniquely on different platforms the process is certainly to! Delivered this way answered all of the RFP, link building, etc a post on how we respond! Team can help, get a “ you ’ re busy, and the has! Response alone SearchRank, is being able to Find RFPs once they go public proposal to reprocess gravity on. Every attendee prospects / Leads / Company name, your response needs to out... Should definitely be handled with care should be just as concise and engaging I I. Succinctness and clarity and review multiple RFP responses your choice of SEO/SEM vendors this: Local Folders Hot.